Sept. 27th Meeting

Notes from 27 September meeting - Our next meeting will be on October 12th.

Candace

·         Follow up with Karol Kempke, Connie Kent, Clay Williams

·         Donation check for t-shirts to Deb’s house this week (leave under mat)

Beth

·         Contact Rick Wolfe about donating mums need at least 12.  20 would best to decorate other tables, maybe one on the bar, one on the name tag table.

·         Contact caterer

o   Small round for nametags / pay at door guests

o   Small round for obits with tea light candles

o   Table for the t-shirts

·         Postings to blog as discussed (financial assistance, list of attendees, etc.)

Deb

·         Contact ??? for name tags

o   Cost

o   What do they need?

o   Scan photos from yearbook?

Oni

·         Order t-shirts by 13 October as discussed

·         Confirm with RV meeting location for tours (will be in back near cafeteria glass doors)

·         Finalize details for post parade clean-up

Timeline with assignments and questions (see tab above for Homecoming schedule info):

Friday,  28 October 2016

8:00pm                 Prospectors – pre reunion drinks party

                                Outdoor Patio

  Needed:             Greeter to arrive @ 8:00pm?

Saturday, 29 October 2016

10:00am               Homecoming Parade

11:00am               Post parade clean-up (1 hour)

                                Meet at Municipal Parking Lot (corner of Park Drive and Commerce Street)

  Needed:             15 volunteers (Oney leader)

2:30pm               Setup team to reunion venue – Candace, Debbie, Susan, +2 (90 minutes)

·         Centerpieces w/ tea lights

·         Confirm table setup (12 tables of 8)

·         Tablecloths

·         Table for nametags and pay at the door guests

·         T-shirt table setup (by size)

·         Nametag setup

·         Cash box for pay at the door guests

·         Chair for the table with nametags

·         Put something under centerpieces for people to win them and take them home            

·         Setup boards (do we need tables for these?)

·         Need table for obits with candles           

12:30pm               School Tours – meet at the glass doors by the cafeteria at the back of the school

                                Do we need a class representative for the tour?

2:00pm                 Homecoming Football Game

                                Do we need to designate an area where classmates will be seated?

5:30pm                 Setup team to reunion venue (earlier?) – Beth, Candace, Debbie (total 3)

·         Greeter for nametags and pay at the door guests

·         Final check on the room

·         DJ arrival and setup (to confirm) – including photo booth and props

6:00pm                 Greeter arrives – who?

6:30pm                 40 Year Reunion Dinner – Links Country Club, Marlton, NJ

7:00pm                 Welcome Toast – “Enjoy, have fun reacquainting yourselves, we’ll have a more formal program with awards at 9:00pm”

9:00pm                 Program – Beth (Do you need helpers?)

·         Awards (use same as last time)

·         Queen of the ceremony

·         Recognize Reunion Committee

·         Remind everyone to pick up t-shirt on the way out

11:00pm               Clean-up / Leave Boards behind

                                Close out team

·         Store display boards

·         Store anything left over that is worth keeping

Sunday, 30 October 2016

11:00am               Pick-up team – Links Country Club (need 2 people, deliver to Beth’s house)

Post Reunion Follow up

·         Post all photos on Facebook

·         Deposit all monies collected