Schedule Notes from Last Meeting

Here's an update to our timeline. Main difference is the set up time at the venue.

Friday,  28 October 2016

8:00pm                 Prospectors Outdoor Patio Bar  – pre-reunion drinks party

                                  Andy & Beth:   bring poster

                           Any committee members available can take turns by the poster to answer questions.

Saturday, 29 October 2016

8:30am                 Deliver decorations to reunion venue

                                 Sue & Deb:  bring centerpieces & decorations

10:00am               Homecoming Parade

11:00am               Post parade clean-up (1 hour)

                                Meet at Municipal Parking Lot (corner of Park Drive and Commerce Street)

                                  Oney:  bring T shirts and trash bags,  Deb:  bring gloves

                                   All additional volunteers just show up and help ;)

12:30pm               School Tours – meet Lynn Hoyer at the rear entrance by the cafeteria

                                  Oney:  class representative

2:00pm                 Homecoming Football Game

                                  Sue:  class representative

2:00pm                 Setup team to reunion venue – Candace, Debbie, Beth, others welcome

    Beth:  bring registration info, picture boards, memory board, candles

   cash box, survey cards, 50/50 tickets

  Candace:  bring T shirts, T shirt poster, and nametags

  All together:

·         Set up tables  (12 tables of 8)

·         Tables and chairs for registration, nametags and survey

·         T-shirt table set up (by size) (to be given out as people leave)          

·         Setup picture boards and memory board with candles  

5:30pm                 Setup team to reunion venue  – Beth, Candace, Debbie, Wendy, others welcome

·         Final check on the room

·         DJ arrival and setup, including photo booth and props

·         Review registration process

6:00pm                 Greeter arrives –  Darlene, Homecoming Queen

6:30pm                 40 Year Reunion Dinner  

7:30pm                 Welcome Toast, Beth  - Announce 50/50 tickets on sale, program at 9, give blessing

                                   Wendy:  sell 50/50 tickets

9:00pm                 Evening Program,  Candace

·         Recognize Reunion Committee

·         Announce Awards

·         Draw winner of 50/50

·         Remind everyone to pick up free t-shirt on the way out and

          please feel free to take a centerpiece with you

 

11:00pm               Clean-up / Leave Boards behind

·         Store display boards

·         Store anything left over that is worth keeping

Sunday, 30 October 2016

11:00am               Pick-up team – Links Country Club (need 2 people, deliver to Beth’s house)

Post Reunion Follow up

·         Post all photos on Facebook